To obtain the best results when exporting tabular information, PDF Pro 2 needs to be told which areas to treat as tables. Without this information, table are treated as normal paragraphs and columns resulting in poor output.

Marking up a table

  1. Navigate to the table to be marked up.
  2. Click the Link tool  on the Edit toolbar.
  3. Carefully drag out a box around the table. Exclude any non-essential text (such as captions) that could confuse the analysis process.
    After marking out the table, the Link Properties dialog box will appear.
  4. Change the Link Type to Table Box.
  5. Enter a title for the table in the Label edit field. This may be included in the output, depending upon the format you choose.
  6. Change the Pages option to repeat this mark-up across a range of pages. This is useful if your document contains similar tables in the same location across several pages.
  7.  PDF Pro 2 will look at the appearance of the tabular area, including any borders used to delineate rows and columns. In some cases, it may be best to ignore these lines and analyse only the non-graphical content in order to discern the structure of the table. In this case, check Ignore borders.
  8. Press OK.

 PDF Pro 2 will then display the table link box together with its label (if there is room).

When you next export the document, this markup-up area will be treated as a table which should improve the output.

The blue table boxes are only visible in PDF Pro 2 when the Hyperlink tool is selected.